If you are an accountant in a CPA firm and are concerned about your firm’s computer security (and you should be), Krantz has all the consultancy you’ll need to get yourself up to speed heading into 2018 and beyond. Our in-depth expertise in accounting cybersecurity will keep you and your firm’s chances of incurring cyberattacks or data breaches much lower.

Here are some of the key things your accounting firm needs to for good cybersecurity best practices:

  1. Train All Employees to be Secure.

The Association of Chartered Certified Accountants (ACCA) published a study that implied most breaches into accounting companies occurred because of a backdoor innocuously left open by an employee. Although hacking systems are becoming more sophisticated, the majority of those systems are not able to brute force their way into a properly managed security perimeter.

Every employee should be trained in the basics of day to day security. For instance, no two passwords should be the same. Never give passwords to anyone who is not authorized to access a part of the system, and do not leave written passwords in plain sight. Simple rules such as no personal emails on company time also reduce the opportunity for hackers to phish or upload Trojan horses into a system.

  1. Update Your Security Software Consistently.

Regardless of the security package that you choose, it should be updated regularly. Hackers are always coming up with answers to the latest protections, and a good security company will always modify its code to stay ahead of the game. However, it is up to you to download the updates as they come.

One alternative is managed security. This option automatically downloads updates as they are presented by the security partner company.

  1. Don’t Skip Mobile Device Protection.

As commerce moves into the mobile space, so do hackers. Make sure that any of your employees who use mobile devices is encrypting data, password protecting the device (with a password that is different from any other being used), and using the latest security apps on the phone to ward off malicious third-party users.

  1. Back Up Your Data Diligently.

If your data is in one place, it is nowhere. You need to backup all of your most important data into the cloud on a regular basis. The process can be automated through a managed cloud solution, or it can be manually implemented by in-house IT. Regardless, to ensure the safety of your client information, it should be behind the formidable wall of an enterprise level cloud provider.

Cloud Security

Cloud computing − large networks of web servers and data centers that are run online rather than on customers’ own computers – is increasingly popular in business, including for email system customer-relationship management and accounting software and document-sharing applications such as Dropbox.

Storing data online is usually cheaper and can be a useful backup for data stored in company offices. If there’s a fire or major IT failure at your company, retrieving data from the cloud can be done quickly. But take care. Companies are responsible for any security breaches on the part of the supplier holding their data, so it’s important to check the supplier’s arrangements for security and data backup/business continuity.

More Expert Tips on Accounting Cyber Security

David Reynolds, CEO of the International Association of Accountants Innovation and Technology Consultants, has written a new guide on IT security and data protection, published by ICAS, for accountants and their clients.

“Accountants need to get their own houses in order first,” he says. “The big problem for most firms of accountants is that they’ll do payroll bureau for lots of their clients, so they hold personal data, such as bank account details and National Insurance numbers that are considered sensitive.”

Keeping track of who is accessing what IT is another important part of information security, says Ramses Gallego, Dell’s security strategist, and evangelist.

Companies can reduce the damage caused by successful hacks by encrypting their most important information (for example, credit card data for banks or patient records for hospitals). “It’s only a successful attack if they can get out of your castle with commercially sensitive and valuable information,” says Gallego.

A good business continuity plan can also help minimize the damage if security fails. The plan, which should be tested at least once a year, can help maintain business functions or get them up and running again quickly if there is a major disruption, such as a fire or flood, serious illness among workers, or a massive cyber attack.

Business continuity plans vary but most will focus on three things: people (are staff trained to take on different jobs if a disaster happens and colleagues are injured or killed?); premises (relocating workers to another company building if the head office is damaged/destroyed, or enabling them to work remotely); and technology (running computer systems from backup locations).

The Krantz Accounting Cyber Security Gap Analysis

With a little help from our friends at various security tech vendors, our specialists can now test your entire accounting technology ecosystem for security vulnerabilities. We pay special attention to systems that need to comply with FINRA.

Thanks to our advanced technological acumen, our healthcare cybersecurity analysis covers:

  • The FINRA Security Rule
  • A comprehensive Gap analysis
  • Internal and external penetration testing
  • Web assessment
  • Firewall circumvention testing
  • Social engineering trials
  • Wireless network integrity
  • Security architecture review
  • Secure network design and testing
  • Incident response

Accounting security software solutions allow us to deliver trustworthy security for CPAs, supporting a more compliant, secure accounting environment.

Krantz Secure Technology Solutions

We start from the outside and work toward each user device to implement proper data security protocols.

We ask questions like: Are your cloud vendors PCI compliant? It’s a compliance standard that can generally be trusted.

We will place a business-grade firewall at the front of your network that is supported and continually updated. And, we’ll make sure your Wi-Fi networks use strong passwords and encryption protocols. (Keep guest networks separate from internal networks.)

Krantz also offers a business-grade antivirus solution for all PCs and standard email defense software on your network.

Do you know what compliance regulations your accounting firm is required to have? Not to worry, we can help you determine and abide by them.

Get Better Accounting Cyber Security Solutions Now

Call a Krantz IT consultant today at (212) 286-0325 or email us at Sales@KrantzSecure.com for more information on how our accounting cybersecurity services can get (and keep) your PCs, devices, and data fully secured and much less likely to be subject to cyber exploits!

Sign up for our December 5 Accounting Cybersecurity webcast at https://www.krantzsecure.com/cpacybersecurity.

Call Now! (212) 286-0325

Looking for the very best in network services in New York City? Call Krantz Secure Technologies today to speak with one of our business technology specialists.